HomeFor shops
Run the dive day. And the business around it.
Planning, boats, staff, waivers, check-in, logs and the Board, with payments, the counter, rooms, liveaboards and bookings from every channel. One subscription per location, 0% of what your guests pay.
Run the dive day
Included inevery editionPlan trips, boats and guides on one schedule that shows conflicts before they happen, and change the day in one move when the weather does.
Schedule · Tue 14 Oct
07:00Pool · Open Water 1Completed
08:00Canyons · Banca TalaNext out
14:00Sabang Wrecks · 8/14Wind flag
- Trip plannerQuick create, partners, warn-only conflicts for double bookings, ratios, capability, boat capacity and unavailable staff.
- Divers per guideA cap you set (default 4, up to 20) that is enforced. Course groups follow agency ratios.
- Day, week, monthBoat lanes per day, a phone agenda, every time in the location's own time zone.
- Series and templatesRepeat trips, edit "this one or all future", season skips, minimum divers, site rotation.
- Storm-day cancelOne action cancels today's open trips with a reason and tells everyone.
- Cancel, reschedule, waitlistOffer alternatives, auto-offer freed seats, rain checks and a go/no-go screen.
- Live trip stagesFrom boarding to back on shore, overdue alerts and a status link for people on land.
- Last-minute changesSick calls, a cover broadcast to freelancers, broken-boat options, change site during a trip.
- Multi-boat and itinerariesBoats per trip, buddy pairs, party bookings, lunch and snorkel stops.
- TransfersVans, hotel pickups in route order, roll call and pickup times on the Board.
- Smart planningNo-show advice from your own history, "looking for divers" seats, ranked guide suggestions, opt-in auto-assign.
- Walk-ins and check-inAdd divers inline. Present by default, or QR, name tap, self check-in tablet, headcount.
- Storage and cateringCrates, lockers and keys per guest; diet preferences and a food-on-board summary.
- Themes and eventsNight dives, cleanups, custom tags, events with co-hosts and a public page.
Bookings and guests
Included inevery editionRequests from the app, your own website and the counter land in one list, with the paperwork already attached.
Requests · Thu 16 Oct
06:30Mara S. · Sabang PointApproved
06:30Ben O. · Sabang PointMedical missing
18:30Aiko T. +1 · Night divePaid online
- Join requestsApprove, decline or move a diver, with warnings when a requirement is missing. Instant join where you allow it.
- Guest booking linkOne link per booking or group: forms for the activity, cert card and passport upload, sign and pay without an account.
- Booking widgetFor your own website, plus branded booking pages on your own domain.
- Guests without the appCreate the diver yourself; they claim the account later by link. Never merged silently.
- QR pass by e-mailCheck in at the jetty with no app installed.
- Rentals and notes travel alongSizes, rental needs and notes go from the booking to the boat.
- Waitlists and last seatsFreed seats are offered automatically; "looking for divers" fills the last ones.
- Reviews from real guestsOnly divers who dived with you can review. You reply once.
Payments and money
Included inevery editionGuests pay you directly. DiveHive never holds the money and takes 0%.
- Online paymentsDeposits, full payment and payment links into your own merchant account. Cards, wallets and bank transfer where available.
- Refunds and rulesCancellation rules per activity, refunds from the booking.
- Receipts and cash-upClearly labelled receipts, daily cash-up and expenses.
- Accounting syncXero, QuickBooks or CSV. You keep your official invoicing.
- Packages and loyaltyDive packages with balances, member groups and loyalty tiers.
- Shop cataloguePriced items, peak days, member prices. POS
Fleet and gear
Included inevery editionBoats, rental sets and cylinders with their own history, so nothing broken or overdue goes out on a trip.
Gear · Sabang base
REG-07Regulator · service overdueOut of service
SET-12BCD M · 5 mm · fins 42On Canyons
CYL-31Nitrox · analysed 31.8%Signed off
- BoatsCapacity, captain, safety checklist and availability blocks. Hired boats with the captain's phone, call or messenger.
- Shared boatsBoats and seats shared with other shops, each seeing only its own divers.
- Rental gearSerialised items and counted stock, sizes, packing lists per boat or group.
- Check-out and returnAt the desk or on the guide's phone with a QR scan of the rental set.
- Service intervalsReminders before service is due. Overdue gear is out of service and cannot be assigned.
- Tank fill logAnalysed O₂ per fill with deviation flags, compressor hours.
- Issue reportsAnyone reports a problem with a severity; serious ones take the item out of service.
- Customer gear serviceWork orders for divers' own equipment, with prepaid fill cards. POS
Staff and pros
Included inevery editionUnlimited staff seats, roles that match the job, and freelancers who work for several shops without double booking.
- Roles and capabilitiesOwner, admin, staff and viewer, plus instructor, divemaster, guide, assistant, captain and crew.
- Unlimited staffNo per-seat price. Add a captain with only a phone number, no account needed.
- FreelancersOne pro, many shops. Days off are shared as "unavailable", without a reason.
- Ratings and expiryPro ratings, teaching status and cert expiry, with a best-match guide picker.
- Work log and earningsRate cards and earnings statements per guide. A record, not a payslip.
- Cover when someone is sickA cover broadcast to your freelancer pool, first to accept gets the trip.
- HiringPost jobs, read pro CVs, see who is open to work, add the hire as staff in one step.
- Counter PINA personal 6-digit PIN per staff member for the counter tablet, logged.
Paperwork and safety
Included inevery editionEvery waiver and medical form signed and sealed before the boat leaves, and the tools a crew needs when something goes wrong.
- Waivers and medical formsYour own versioned waiver or ours, guardian signature for minors, physician clearance upload.
- Sealed PDFDrawn signature, audit trail and a digital seal. The diver gets a copy; the record is stored once.
- Counter modeA locked full-screen signing tablet. Staff exit with their own PIN.
- Who sees whatStaff see signing status only. Medical answers stay with owners and admins, never on the Board.
- Retention you setPer document kind, a 30-day warning before anything expires, incident hold, audit log.
- Passenger manifestOne PDF per trip with nationality and emergency contacts.
- Weather and storm flagsOfficial warnings, tides and wind limits flag trips. People decide; nothing auto-cancels.
- Boat compliance and headcountCertificates, licences, persons on board and a departure and return count.
- Incidents and emergenciesEmergency action plan, lost-diver checklist, sealed append-only incident reports.
- Surface watchNamed surface support, offline timers and an overdue-group alarm.
- O₂ and kitsEmergency kit checks, O₂ supply estimate, per-cylinder gas sign-off.
- Briefings and readinessAuto-briefing checklists, diver readiness, post-dive symptom check.
- Juniors and guardiansUp to two guardians, junior depth limits as a hard rule, family-friendly trips.
- Waiver proofVersion history with changes, clause initials and a public verify page.
Logs, sites and knowledge
Included inevery editionThe guide writes one log for the group, every diver gets a verified copy, and your site knowledge stays with the shop.
- One group logEvery present diver gets a prefilled personal log; the guide's version is verified.
- Corrections, then lockedDivers ask for changes, guides verify, after 7 days the log locks.
- Dive sitesAliases, hazards, emergency info and typical life, with your own private briefing version.
- Depth profiles and routesA profile and route sketch per site, adjusted per dive.
- Sightings feed"Frogfish seen 3 days ago" from your own logs, with a species catalogue built from open science data.
- Site intelligenceConditions by month, best tide window and a marine-life calendar.
- Shop knowledgeCanonical briefings, guide tips and site sign-off before a new guide leads there.
- ExportPDF and JSON for every log; dives outside DiveHive can be added.
Courses
Included inevery editionAgency courses with hard ratios, sessions on the same schedule as the boats, and certifications that land verified on the diver's profile.
Open Water · 4 students
TheoryeLearning codes · all 4Done
PoolSessions 1 and 2 · 1:4Done
ThuOpen water 1 to 4 · Banca DagatScheduled
- Agency cataloguePADI, SSI, SDI/TDI, RAID and CMAS, with your own stricter rules and custom courses.
- Enrol and trackA progress strip per student, theory status and milestones for pro courses.
- Sessions on the schedulePool, classroom and open-water sessions as groups on real trips.
- Hard ratiosCourse ratios are rules, not warnings.
- Only the right instructorOnly the assigned instructor with a confirmed rating completes the course.
- Agency syncCert verification, student sync, eLearning codes and cert submission, PADI and SSI first.
- Requests from DiscoverDivers ask for a course straight from your shop page.
- Next steps for studentsLearning paths and course suggestions after each certification.
The Board
Included inevery editionA TV in the briefing area that shows the day, runs the briefing and needs nobody to touch it.
- Views that rotateToday, timeline with the next departure, boat and jetty, briefing and conditions.
- Pages by itselfLong lists paginate, a ticker carries notices.
- Briefing from the phoneThe guide steps through the briefing from their phone.
- Safe on a wallFirst name and initial only. Never gear, medical or payments.
- Back after a power cutStarts on its own, works offline and shows how old the data is.
- Any screenA browser in full screen, the desktop Board app with kiosk lock, or an Android TV app.
- A second screenRun the Board beside the console from the same computer.
- App QR in the cornerDivers in the room download the app from the Board.
Discovery and presence
Included inevery editionYour trips, sites and shop show up where divers look, with neutral ranking and no paid placement.
- Public pagesShop, site and trip pages that search engines can read, with share cards.
- DiscoverMap and list for divers nearby, filters for dates, fun dives or courses and "only trips I qualify for".
- Shop profileLogo, up to five photos, staff cards and verified reviews.
- Private trip linksTrip links use a short random code, not your trip count.
- FollowersDivers follow your shop and hear about new trips.
- Area pagesNeutral area pages where divers compare up to three shops side by side.
- Jobs and newsPost jobs and news for the local diving community.
- Eco credentialsCredentials verified by the issuer show on your profile, and verified eco shops pay 10% less.
Insight and ocean data
Included inevery editionOcean data and your own history turned into plans: what the water will be like, and where the day gets tight.
- Water at depthTemperature and thermocline, a wetsuit hint, currents, waves and a visibility band.
- Bloom and surge alertsWarnings where a reliable source exists, shown honestly where none does.
- Season plannerConditions over the year for planning trips and staff.
- Boat-route conditionsWhat the sea is doing on the way out, not just at the site.
- Ops heatmapBusy and quiet hours, boats and guides at a glance.
- Alternate site plansA ready plan B when the weather ruins plan A.
- No-show adviceExpected no-shows from your own history. Advice only; DiveHive never overbooks.
- Reef healthBleaching watch and reef trends for the sites you dive.
POS & Retail
Module+$29 / locationThe counter, the shelf and the workshop on the same tab as the dive.
- Counter POSWorks offline for cash and tab sales. Card, QR and e-wallet through your provider.
- Open tabsRentals, fills and add-ons billed to the diver's booking.
- InventoryStock, low-stock alerts, suppliers, purchase orders, vendor catalogue import.
- Gear service ordersIntake photos, quote by message, approval, parts from stock, pickup reminder.
- Prepaid packsAir and nitrox fill cards, dive packages.
- Cash drawerOpening float, cash-up and a daily summary.
Accommodation
Modulefrom +$49 / locationRooms, rates and the front desk in the same place as the diving, with one bill per guest.
- Room types and ratesSeasons, occupancy, meal plans and packages.
- Front deskArrivals, departures, room moves and deposits.
- HousekeepingRoom status for the housekeeping team on their phones.
- One guest billRooms, dives and the counter tab on one bill. POS
- Dive and stay packagesPackages and room blocks, resort stays and stays at partner hotels.
- Payment plansDeposits and instalments for long stays.
- Calendar synciCal sync with booking sites; a channel manager connection at cost.
- Priced by roomsBands for up to 6, 7 to 15, 16 to 30 and 31 or more rooms.
Liveaboard
Module+$79 / boatVoyages planned day by day, cabins sold by type, and a crew that keeps working when the boat is out of signal.
- VoyagesPorts, days and planned dives per day; the captain changes sites and guests see the update.
- Cabins and berthsCabin plan per boat, prices per cabin type, berth assignment, share-cabin wishes.
- Offline voyage modeManifest, divers, briefings and the emergency plan on every crew device at sea.
- Pre-voyage checksInsurance, diet, nitrox and medical recency before boarding; passport details deleted after the trip.
- On boardDaily schedule on phones and the salon screen, dives done or sat out per guest.
- Found by travellersA Liveaboards section in Discover with up to 10 boat photos.
Growth
Module+$59 / locationMore bookings from more places: resellers, travel platforms and marketing that asks for consent first.
- Resellers and agentsHotels and travel desks sell your trips with their own link or QR, with commission statements.
- Travel platformsGetYourGuide, Google Things To Do and Viator. Connectivity at cost, 0% on bookings.
- SegmentsCert level, last dive, activity, spend and interests.
- Newsletters, SMS, messengersSent by DiveHive; SMS and WhatsApp billed at cost.
- AutomationsBirthdays, course follow-ups, post-trip notes and "we miss you".
- Review requestsGoogle and TripAdvisor review requests with a QR at the counter.
- Vouchers and codesGift vouchers and promo codes for your own customers.
- Tracking with consentAnalytics and ad pixels on your booking pages, behind a cookie choice.
- Console, phone, BoardWeb and desktop console (Windows, macOS), iOS and Android apps, the Board on any TV.
- Offline firstLogs, check-in, the counter and the Board keep working and sync later.
- Ten languagesEnglish, German, Spanish, French, Japanese, Chinese, Korean, Filipino, Indonesian, Thai.
- Per locationTime zone, currency, units and a country pack with local rules.
- Unlimited peopleUnlimited staff seats and divers. Roles from owner to viewer.
- Switching helpCSV templates, importers for common systems, done-for-you import for founding shops.
Moving from a whiteboard or another system.
Bring your divers, certifications, bookings, gear and stock. Founding shops get the import done for them.
- Export what you haveFrom your current software, a spreadsheet or the stack of paper forms.
- Import with templatesCSV templates for divers, certs, bookings, gear and stock, plus importers for common dive-shop systems.
- Try it for 30 daysEvery module on, no card. After that it turns read-only until you pick a plan. Nothing is deleted.
Start with tomorrow's first boat.
Join the waitlist as a shop. We write when DiveHive opens.