The whole dive day on one schedule.
Trips, boats and guides in one view that catches double bookings, full boats and stretched ratios before they happen. When the weather turns, change the day in one move.
From an empty slot to back on shore.
One trip, planned once. The console, the guides' phones and the Board all show the same thing, live.
- Plan
Click or drag an empty slot on a boat lane. Site, boat and start are filled in; repeat it as a series if it runs every week.
- Crew
Add guides, instructors, captain and crew. DiveHive warns about double bookings, days off and missing ratings.
- Fill
Bookings, walk-ins and partner seats fill the trip. The roster shows each diver's cert and dive count.
- Run
Boarding, departed, diving, surfaced, back on shore. Late groups raise an alarm; people on land can follow along.
The trip planner
Conflicts show up while you plan, not on the jetty.
Every trip is checked against your boats, your staff and your rules as you build it. You see the problem and decide.
- Double bookings and days off. A guide on two boats at once, or off that day, is flagged with the clash.
- Boat capacity. Divers, guides and crew counted against the seats on the boat.
- Ratings and ratios. Who may lead which site or course, and your divers-per-guide cap, enforced.
- Jonas K. is on Banca Tala at 08:00The Canyons trip is back at 11:30. Pick another guide or move a trip.
- Banca Dagat is full10 divers and 2 guides fill the 12 seats. The captain and crew are on top.
- Ratio is fine2 guides for 10 divers, under your cap of 4 per guide.
Storm days
Cancel the day in one move, and everyone hears about it.
When the warning comes in, one action cancels today's trips that have not left yet, with your reason, and tells every diver and staff member on them.
- Everyone told at once. Divers and staff get the cancellation with your reason. Safety messages are always on.
- Offer something else. Alternatives, rain checks and a waitlist that offers freed seats by itself.
- You make the call. Warnings flag trips; nothing is cancelled until a person decides.
- 06:30Sabang PointAlready departed
- 09:00Verde Island Wall10 divers · 2 staff
- 10:00Open Water · pool4 students · 1 staff
- 14:00Sabang Wrecks20 divers · 3 staff
Live trip stages
Know where every boat is in its day.
Guides move the trip from boarding to back on shore on their phone, even offline. The console and the Board follow, and a late return raises the alarm.
- Overdue alerts. Set when a trip should be back; DiveHive tells you when it is not.
- A status link for people on land. Family and hotels follow the trip without an account.
- Change the site on the water. Moved to plan B? The guide changes it and everyone sees it.
- Boarded07:45
- Departed08:02
- Diving08:40
- Surfaced·
- On shore~11:30
Smart planning
Suggestions from your own history.
DiveHive learns from the trips you have run: who usually does not show, which guide fits a site, which seats are still open. It suggests; you decide.
- Ranked guide suggestions. By rating, site experience and the day they already have. Auto-assign only if you switch it on.
- Looking for divers. Post the last seats of a trip to divers nearby in Discover.
- No-show advice. Expected no-shows from your own history. Advice only; DiveHive never overbooks.
- 1Aiko T. · led this site 14 times, free all morningAssign
- 2Luis R. · rated for the site, one trip at 14:00Assign
- 3Mara S. · rated, day off requested·
Warnings, not walls.
Double bookings, a full boat or a guide's day off warn you. Save anyway, and DiveHive notes who decided.
The divers-per-guide cap you set is enforced. Course groups follow the agency's ratios as hard rules.
Every time is shown in the location's time zone, wherever the person planning happens to be.
Everything in planning.
All of it is part of every edition, for every location, at no extra cost.
Plan the day
- Trip plannerQuick create from a slot, a side sheet for details and a page per trip.
- Day, week, monthBoat lanes per day, a week and month view, and an agenda on the phone.
- Series and templatesRepeating trips, "this one or all future", seasons, holiday skips and site rotation.
- Shared trips and chartersSeats for partner shops, headcount-only views and shared boats.
- Multi-boat and itinerariesSeveral boats per trip, multi-stop days, lunch and snorkel stops.
- Trip numbersYour own trip numbering, if you want one.
People and seats
- Divers per guideYour cap, from 4 up to 20, enforced. Course groups follow agency ratios.
- RosterEvery diver's cert and dive count, with a warning below your minimum.
- AssignmentsOptional confirmations from staff, days off and unavailability.
- Guide suggestionsRanked by rating and experience, with opt-in auto-assign.
- Cover for sick callsA broadcast to your freelancers; the first to accept gets the trip.
- Buddy pairs and groupsPairs, party bookings and "join with friends".
The day itself
- Walk-ins and check-inAdd divers inline. Present by default, or QR, name tap, self check-in or headcount.
- Storm-day cancelOne action for today's open trips, with a reason, telling everyone.
- Reschedule and rain checksAlternatives, a go/no-go screen and a waitlist that offers freed seats.
- Live trip stagesBoarding to back on shore, overdue alerts and a status link for people on land.
- Change site on the waterPlan B from the guide's phone, with alternate site plans ready.
- TransfersHotel pickups in route order, van roll call and pickup times on the Board.
Extras
- Looking for diversPost the last seats to divers nearby in Discover.
- No-show adviceFrom your own history. Advice only; DiveHive never overbooks.
- Storage and cateringCrates, lockers and keys per guest; diet preferences and a food summary.
- Themes and eventsNight dives, cleanups, custom tags and events with a public page.
- Season plannerConditions over the year to plan trips and staff ahead.
- Calendar and exportStaff calendar sync and a daily CSV export.
Questions shops ask about planning.
More in the FAQ, or write to hello@divehive.app.
Does DiveHive stop me when there is a conflict?
No. Double bookings, a full boat or a guide's day off show as warnings, and you can save anyway. Two rules hold: your divers-per-guide cap and the agency ratios for course groups.
Can I plan from my phone?
Yes. The phone has an agenda for every role and full trip planning, so you can move a trip from the jetty.
How do shared trips with other shops work?
You give a partner shop a number of seats on your trip or boat. They see the headcount and their own divers, not yours.
Which time zone do trips use?
Always the location's own. A manager planning from another country sees the times as the shop lives them.
Can trips repeat every week?
Yes. Make a series, edit "this one or all future", skip holidays and set a minimum number of divers.
What happens on a storm day?
Warnings flag the trips. If you decide to cancel, one action cancels today's open trips with your reason and tells every diver and staff member on them.
Plan tomorrow before you lock up.
Join the waitlist as a shop. Founding shops get their current trips and divers imported for them.